SWCC College Catalog
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Handbook Contents
Handbook Contents
Bookstore
Bus Transportation
Campus Crime Policy
Co-Curricular Activities & SGA
Code of Classroom Courtesy
NEW
Dress Code
Direct Transfer Agreements
Examinations
Emergency Contacts
- Financial Aid Requirements
- Fire & Medical
- Food Services & Student Lounge
Grading
Grievance Procedure
Head Start Center
Inclement Weather Policy
Judicial Board
Library-Damages and Fines
Lockers
Maximum Attempts per Course
Military Duty
Non-Loitering Policy
Students with Disabilities
Student Insurance
Student ID Cards
Student Publications
Student Handbook
Requirements of college enrollment
ATTENDANCE
Students are expected to prepare for and attend each class. When absence becomes necessary, the student is responsible for making up all missed work. Faculty normally include their classroom attendance policy in the course syllabus.
REGISTRATION
Regular Registration
Students may register for courses only during the official registration period. Usually, students may not enter new classes after the first fourteen (14) calendar days of a semester. Requests for entry after that time must be approved by the instructor of the class and the Vice President of Instruction. Registration dates will be announced in local newspapers and on radio stations and will be posted on College bulletin boards. In the event that a class is closed, the student must see the division dean to determine whether additional class seats are available.
Web Registration
Students have the capability to register online via the Internet using SWCC's student information system – MYSouthwest at http://sw.my,vccs.edu .
MYSouthwest allows students to search for classes, plan schedules, register, add, drop or swap classes, print class schedules, view grades, print an unofficial transcript, track degree progress, access financial aid information, pay tuition and fees, and much more. Instructions for registration online are available on the SWCC web site at www.sw.edu/sis or contact the Office of Admissions and Records at at 276.964.7238.
All students are encouraged to meet with their academic advisor for assistance in course selection to assure progress toward graduation and transferability of course work.
Change of Registration (Add/Drop)
Students should follow established procedure for making any change in their schedules. Add/Drops may be processed online, via the Internet using MYSouthwest, prior to the end of the registration/add period. If not processed online via MYSouthwest, all changes in a student’s schedule must be submitted on an add/drop form to the Office of Admissions and Records.
If a student drops a class prior to the end of the registration/add period for the semester or term, the student's name is removed from the class roll and no grade is awarded. Withdrawal from a course without academic penalty must be made within the first ten (10) weeks of a semester in order for the student to receive a grade of “W.” After that time, the student will receive a grade of “F” except in mitigating circumstances. Withdrawals are not permitted under any circumstances following the last scheduled class day of each semester. All requests for withdrawal must be submitted in writing to the Office of Admissions and Records.
Addition and Late Registration for a Course
The add period and late registration period for classes in the fifteen-week session ends at the close of the fourteenth (14) calendar day of the academic semester. The first day of classes, as published in the semester schedule, shall be the first day of the add and late registration period.
The add/drop period for classes in non-standard terms and summer sessions begins on the first day of classes and ends on the day which represents the completion of fifteen percent (15%) of the non-standard term.
Withdrawal From the College
A student who wishes to withdraw from the College should meet with a counselor for an exit interview and complete a withdrawal form. If a student fails to withdraw from a course, he or she will receive a grade of "F" for that course. The student’s official date of withdrawal is considered to be the date upon which the student’s signed notification of withdrawal is received by the Office of Admissions and Records. top
Audit
Students who wish to audit a course should register in the usual manner and indicate audit status on the registration form and must have the approval of the Division Dean or Vice President of Instruction. Audit status will be granted at census date, approximately two weeks after the "add" period. Full tuition and fees must be paid to audit a course. Audited courses do not count as a part of the student's course load.
Pre-Registration for Classes
Students are encouraged to take advantage of advanced registration for the upcoming semester. Registering during advanced registration permits early selection of courses for the desired schedule and prevents delays in the registration process.
Change of Program
A student desiring to change programs after acceptance or enrollment in a specific program of the College is encouraged to contact a counselor for assistance. Consideration is given to the student's interests, readiness for specific courses within the proposed new program, applicability of previous course work to the new program, and space availability within the new program. A Program Change Request form must be completed and signed by the student and submitted to the Office of Admissions and Records. top
ACADEMIC ASSISTANCE CENTERS
A student in need of academic assistance may contact the Student Support Services in Buchanan Hall, Room 152, the Writing Lab in Buchanan Hall, Room 106, the Learning Assistance Center in Russell Hall, Room 106, or Student Development Services in Tazewell Hall, Room 104.
ACADEMIC STANDING
Good Standing
A student is considered to be “in good academic standing” if he or she maintains a semester minimum GPA of 2.00, is eligible to enroll again at the College, and is not on academic suspension or dismissal status. Students on academic warning or probation may still be eligible to receive financial aid .
Academic Probation
A student who fails to maintain a cumulative grade point average of 1.50 will be placed on academic probation until such time as the cumulative average is 1.50 or better. The statement “Academic Probation” will be reflected on the permanent record. A student on probation is ineligible for appointed or elected office in any student organization unless special permission is granted by the Associate Vice President of Student Development Services. Students usually will be required to carry less than a normal course load the following semester and will be required to consult with a counselor. The student shall be placed on probation only after he or she has attempted twelve (12) semester credit hours.
Academic Suspension
A student on academic probation who fails to attain a grade point average of 1.50 will be placed on suspension only after he or she has attempted twenty-four (24) credit hours. Academic suspension normally applies for one semester unless the student reapplies and is accepted for readmission to another curriculum of the College. The statement “Academic Suspension” will be reflected on the student’s permanent record. A student who has been informed that he or she is on academic suspension may submit an appeal in writing to the Chair of the Admissions Appeals Committee for reconsideration of his or her case. Suspended students may be readmitted after termination of the suspension period and upon formal written petition to the Director of Admissions and Counseling. top
Academic Dismissal
A student on academic suspension who does not maintain at least a 2.00 grade point average for the semester of reinstatement to the college will be academically dismissed. A student who has been placed on academic suspension and achieves a 2.00 grade point average for the semester of their reinstatement must maintain at least a cumulative 1.50 grade point average in each subsequent semester. A student will remain on probation until his or her cumulative grade point average is raised to a minimum of 1.50. Academic dismissal is permanent unless, with good cause, students reapply and are accepted for readmission by the Admissions Appeals Committee of the College. The statement “Academic Dismissal” will be reflected on the student’s permanent record. Students may petition for reinstatement by contacting the Office of Admissions and Records.
Academic Warning
Any student who fails to attain a minimum grade point average of 2.00 for any semester or who fails any course will receive an academic warning. The statement “Academic Warning” will be reflected on the student’s permanent record.
Academic Renewal
Students who return to the College after a separation of five (5) years or more may petition for academic renewal. If a student is determined to be eligible for academic renewal, “D” and “F” grades earned prior to reenrollment will not be used in the cumulative and curriculum grade point average (G. P. A.), subject to certain conditions. The request must be in writing and submitted to the Office of Admissions and Records. Once granted by the College, academic renewal cannot be revoked.
Dean's List and Honor's List
The Dean's List and the Honor's List are compiled at the end of each term. To earn Dean's List status, a student must have completed twelve (12) or more credits and earned a grade point average of 3.20. To earn Honor's List status, a student must be enrolled for at least six (6) credit hours and attain a grade point average of at least 3.50. Developmental course work will not be included in fulfillment of the twelve hours requirement for the Dean's List and the six hours requirement for the Honor's List. top
ADVISOR/COUNSELOR Web Listing by Program
Students should meet with their advisor for assistance in the registration process and in the proper course selection for their program of study. Admissions' personnel will assign a faculty member or other college personnel who is knowledgeable in the student's field of specialization as the student's advisor. Students should see a counselor if help is needed in career selection or if assistance is needed with a personal problem.
GRADING
College students may receive the following grade marks:
GRADE/MEANING QUALITY POINTS
A Excellent 4
B Good 3
C Average 2
D Below average 1
F Failing 0
I Incomplete 0
P Pass 0
R Re-enroll 0
S Satisfactory 0
U Unsatisfactory 0
W Withdrawal 0
X Audit (no credit) 0
Classes have assigned credit hours and each grade has set quality points with the exception of developmental courses. To determine the grade point average, divide the number of grade points earned by the number of credits taken. For example:
| Grade | Quality Points | Credits | Total Quality Points | |||
| Welding 21 | A | 4 | x | 3 | = | 12 |
| Welding 51 | B | 3 | X | 3 | = | 9 |
| Welding 14 | B | 3 | X | 2 | = | 6 |
| Mech 46 | C | 2 | X | 2 | = | 4 |
| English 01 | S | 0 | X | 0 | = | 0 |
| SDV 108 | B | 3 | X | 1 | = | 3 |
| Drafting 76 | F | 0 | X | 2 | = | 0 |
| 13 | 34 |
34 divided by 13 = Semester GPA of 2.615
Grades are available, via the Internet, using MYSouthwest (student information system) at the end of each semester and recorded in the Office of Admissions and Records. top
Incomplete Grades
An "I" grade means incomplete course work. The student must complete the course requirements for removal of the "I" grade prior to the end of the following semester. "I" grades assigned during spring semester must have the required course work completed prior to the end of the following fall semester. The "I" grade will change to a "F" grade if the course work is not completed by the stated date.
Students should apply for graduation during the Fall prior to the semester graduating. Students should consult with their advisor prior to submitting the graduation application to the Office of Admissions and Records. All students are encouraged to participate in the commencement ceremony. Graduation applications may be obtained from the Office of Admissions and Records. No fees are required for the graduation apparel or diplomas.
Graduation Evaluation
In order to determine eligibility for graduation or the specific courses needed to meet graduation requirements, students should consult with their advisor or check with the graduation consultant in the Office of Admissions and Records. top
Commencement Exercises
Commencement exercises are conducted only at the end of spring semester. Students completing degree requirements during spring semester are urged to attend commencement unless extenuating circumstances justify their absence. Diplomas will be mailed to students after confirmation that their degree requirements have been completed.
Participation in Commencement
Southwest Virginia Community College restricts participation in commencement to those students who will complete their degree requirements by the spring semester commencement date or who can complete the requirements during the immediately following summer term. Those who wish to participate in commencement ceremonies who will not have met all requirements at the time of commencement must submit a letter of intent to participate along with the application for graduation.
SATISFACTORY ACADEMIC PROGRESS POLICY
Satisfactory Progress
Earning credits is defined as earning one of the following grades: A, B, C, or D. In order to maintain satisfactory academic progress, a student is required to complete 75 percent 75%) of the work attempted. Federal regulations set a maximum time period or credit total for the student to complete his or her educational objective. Students planning to obtain an AA & S degree, AAS degree, or diploma will be limited to six (6) terms of full-time study or 60-69 credit hours, whichever occurs first. Students planning to obtain a certificate will be limited to four (4) terms of full-time study or 25-49 credit hours or whichever occurs first.
Enrollment Status
The Associate of Arts & Sciences (AA & S) degree and the Associate of Applied Science (AAS) degree require the completion of 60-69 credits with a minimum grade point average of 2.00. A student will be considered full time if he or she enrolls in 12 or more credits, three-quarter time if enrolled in 9-11 credits, and half time if enrolled in 6-8 credits.
Canceled Classes
A student who has a class canceled and who is on financial aid may owe a refund to the College due to a change in the total number of credits. Change of enrollment status, full- to three-quarter time or to half-time status or below half-time status, reduces the amount of financial aid for which the student is eligible.
Financial Aid Grade Point Average
A student will be placed on financial aid probation if the cumulative grade point average is less than the following:
Minimum Grade Point Average Required
Credits GPA
17-23 1.00
24-35 1.50
36-47 1.75
48 + 2.00
A minimum grade point average of 2.00 (C average) is required for graduation eligibility.
Financial Aid Termination
A student on financial aid probation who fails to raise his or her cumulative grade point average to the required minimum standard will be terminated from financial aid. Students may appeal financial aid termination to the Associate Vice President of Student Development Services. If the student raises his or her grade point average to the required standard, he or she may be reinstated on financial aid the following semester. top
STUDENT COURSE LOAD
The normal academic course load is 15-17 credit hours. The minimum full-time load is 12 credit hours and the normal maximum full-time load is 18 credit hours, excluding College Survival Skills (SDV108). Additional credit hours may be achieved through credit by experience, examination, or taken as an overload if appropriate and approved. Students placed on academic warning or academic probation may be required to take less than the normal course load.
Summer Course Overload
A student requesting to enroll in more than 12 (13 with SDV class) semester credits Regular Term or for Regular Term, Terms I and/or II, combined, and more than 6 (7 with SDV class) semester credits Terms I or II, must have the approval of the appropriate division dean.
A student requesting to take more than 16 (17 with SDV class) semester credits Regular Term or Regular and Terms I and/or II, combined, and more than 8 (9 with SDV class) semester credits per term (I and II) must write a statement to the appropriate vice president or division dean justifying the request.
MAXIMUM ATTEMPTS PER COURSE
A student may repeat any course previously taken from summer, 1988 forward at SWCC in an attempt to earn a higher grade. However, repeats in most courses shall be limited to one, unless approved by the Vice President of Instruction. When students repeat a course, the last grade received is counted in the computation of the cumulative grade point average and for satisfying curricular requirements. The other grade or grades received in the course will not be used in computation of the curriculum graduation grade point average. However, all courses taken and the grades received will be reflected on the student's permanent record. It should be noted that some senior institutions count all hours attempted and all quality points earned. Also, some types of financial aid do not cover repeat course attempts; the student should check with the Office of Financial Aid to determine his/her status. top
STUDY SKILLS
Success in college depends on factors such as scholastic aptitude, motivation, application of ability, and good study habits. Good study habits are important for all students to protect investments of time and money and to achieve educational goals.
Every student, regardless of ability, can develop good study habits and can devote adequate time to study. The amount of time which must be devoted to out-of-class study varies according to the ability and preparation of the student, class load, and the difficulty of the subject. A minimum of two hours of study and preparation is normally needed for each hour of regular classroom work. The College Survival Skills course (SDV 108), the Study Skills course (SDV 104), and tutoring are provided to help students.
BUS TRANSPORTATION
As a service to students, bus transportation to the College is provided by Four County Transit. Inquiries regarding bus transportation should be directed to the Office of Student Development Services in Tazewell Hall, Room 104, or directly to Four-County Transit at 963.1486 or 1.888.656.2272.
EXAMINATIONS
The student is expected to take final examinations at the regularly scheduled times. No exceptions will be made without the permission of the instructor of the course and the Vice President of Instruction.
FOOD SERVICES AND STUDENT LOUNGE
Students and staff can purchase hot food from Food Services located in Buchanan Hall. The hours of operation are 7:30 a.m. to 1:30 p.m., Monday through Friday. A reduced rate meal plan is available and may be deducted from the student's financial aid by contacting Food Services' personnel. Vending services are also available.
HEAD START CENTER
Through a regional partnership, Clinch Valley Community Action, Inc. operates a regional Head Start Center on campus. On a limited basis, this Center is available to eligible children of students and staff of the College's service region. For a list of area certified child care providers or for more information, contact the Office of the Associate Vice President of Student Development Services in Tazewell Hall, Room 104. top
PARKING AND TRAFFIC REGULATIONS
Students may use all student designated parking areas. Students may not park in handicapped, reserved, or visitor parking unless authorized.
Campus Police issue tickets for traffic violations such as speeding, reckless driving, and illegal parking. A fine of $5 will be assessed for a parking violation. If the fine is not paid within ten (10) working days, the fine will double. Unpaid fines will be submitted to a collection agency.
Parking for Individuals with Disabilities
Parking spaces are reserved for persons with state-issued handicapped permits obtained from the Department of Motor Vehicles. Offenders of parking for persons with disabilities are in violation of state law.
Special Parking Permits
Special permits may be obtained from the Office of Campus Police to allow access to the student parking areas at the top of the hill. Requests for this permit must be accompanied by a physician's statement regarding the nature and extent of the disability.
CO-CURRICULAR ACTIVITIES AND STUDENT GOVERNMENT ASSOCIATION
Student Government Association Statement of Purpose
The Student Government Association represents the College's commitment to active participation by students in regard to policies, programs, committees, and other issues that directly affect students. The College is dedicated to student involvement in these matters. SGA serves as the students' voice.
The student activities program plays a key role in the total development of students. The activities program provides students the means to supplement their educational experience by providing opportunities to develop culturally, socially, physically, and emotionally.
The activities program, managed by the Student Activities Coordinator, is supported by the student comprehensive fee. The Student Government Association is directly involved in the planning to insure quality and meaningful programming.
Student Development Services and the Student Government Association encourage student participation in extracurricular activities. Faculty members serve as advisors for all chartered organizations. Two activity periods are provided weekly as part of the regular schedule.
The College provides an opportunity for students to participate in the Student Government Association. Elected officers and the Senate provide representative leadership. top
STUDENT CLUBS AND ORGANIZATIONS
| Art Club | Nursing Club |
| Black Student Union | Phi Theta Kappa |
| Campus Crusade for Christ | Photography Club |
| Charter | Project ACHIEVE |
| Student Occupational Therapy Association | Eagles Baseball Club |
| Student Association for Respiratory Care | Electronics Club |
| Student Government Association | Engineering Club |
| SWCC Basketball Club | Helping Minds |
| InterVoice Club | International Friends |
| Latent Image Club | Lambda Alpha Epsilon |
| Lionis Club | SWCC Multimedia Club |
| Phi Beta Lambda |
A procedure check list and model constitution are available as a guide to start a new club and may be obtained from the Student Activities Coordinator in the King Community Center, Room 111.
Club Solicitation
Club fund-raising activities require the approval of the President or his designee, usually the Student Activities Coordinator. College facilities or equipment shall not be used for profit-making activities without the prior approval of the President or his designee. Sale of commercial items by staff or students not affiliated with a recognized campus club shall not be permitted on SWCC's property unless authorized by the President.
Scheduling Facilities
The Student Activities Coordinator schedules the use of outdoor facilities and recreational equipment. The Office of Student Activities is located in the Community Center, Room 111. Indoor facilities are scheduled by contacting the Office of the Vice President of Instruction in Tazewell Hall, Room 345. top
PLAGIARISM
A student must complete his or her own work. Tutors are available to assist when help is needed, but no one should do an assignment for someone else. Brief sections of others' writing may be copied if quotation marks are placed around it and a source is given. Brief portions of someone else's writing may be reworded if the source is listed. To use someone else's words and/or not give proper credit is called plagiarism which is against the law and could bring dismissal from college.
STUDENT IDENTIFICATION CARDS
SWCC campus ID cards are prepared in the Library. The ID cards are full color and contain a photograph. All students and staff should obtain an ID card. During the regular academic semester, the Library is open from 7:45 am till 9 pm Monday through Thursday, from 7:45 am until 4:30 pm on Friday, and 1 pm until 5 pm on Sunday. As soon as the registration process is complete, take your registration form and other identification to the Library to obtain your ID card. There is no charge for the first card, but there is a $5 replacement charge for lost ID cards. Any registered student is eligible for a free ID card.
The Library prepares ID cards for other purposes.
• Faculty
• Staff
• Adjunct faculty
• Part-time staff
• Community Center membership
• Library use (high school students or area residents)
• Nursing students or other clinical ID badges
• Summer youth program
• Grant programs or other special ID cards
STUDENT PUBLICATIONS
Student publications are under the administrative responsibility of the instructor of the journalism class. The instructor serves as the advisor for all student publications and monitors all publications to insure that stated objectives are met and that publications adhere to accepted journalism standards. The complete Student Publications Policy is available in the Library, the Office of the Associate Vice President of Student Development Services, the Office of the Vice President of Institutional Advancement and the Office of Public Relations. top
STUDENT RIGHTS AND RESPONSIBILITIES
An application for admission to the College represents a voluntary decision by the student to participate in the programs offered by the institution pursuant to the policies, rules, and regulations of the State Board for Community Colleges. Approval of that application represents the extension of a privilege to join the College community and to remain a part of it as long as the student meets the required academic and behavioral standards.
Each individual student is guaranteed the privilege of exercising his rights without fear or prejudice. Such rights include the following:
1. Students are free to pursue educational goals; appropriate opportunities for learning in the classroom and on the campus shall be provided by the College.
2. No disciplinary sanctions may be imposed upon any student without due process.
3. Free inquiry, expressions, and assembly are guaranteed to all students provided their actions do not interfere with the rights of others or the effective operation of the institution.
4. Academic evaluation of student performance shall be neither arbitrary nor capricious.
5. The College and members of the College community have the right to expect safety, protection, and the continuity of the educational process.
In an adult teaching/learning environment, there are behavioral expectations and
performance standards. The members of the SWCC faculty are eager to foster an
atmosphere of scholarly inquiry and sharing, trust, acceptance,
mutual respect, and safety. The faculty believes that providing quality
instruction under these conditions is foremost among SWCC's many missions and
that the classroom is the primary focus for that instruction. The faculty also
believes that the classroom environment can positively or negatively affect the
learning process. The following code is an effort to ensure that every student
has a positive learning experience.
Class Time
Every class at SWCC has a
designated beginning time and ending time. While there are always legitimate
institutional reasons for class to end early (snow, for example), the College
will make that decision. There are also legitimate personal reasons for a
student to leave class early (a doctor's appointment, for instance). Prior to
the beginning of class, a student should inform the instructor if he or she
needs to leave early and then should do so in a discreet manner.
Missing Class
Students missing these
designated class times have a number of responsibilities. They should check with
the instructor and find out what they have missed during the absence. Generally,
students are responsible for participating in a class's activities the first day
back from any period of absence.
Class Interruptions
SWCC demands a number of
administrative responsibilities of both instructors and students, such as
signing drop forms, attendance sheets, and so on. Students should ask
instructors to attend to these tasks during their office hours, not during
class.
The instructor is the designated spokesperson in each classroom. He or she may
design in-class activities that require student response or even student
conversation, but continual unsolicited talking in the classroom disrupts
classroom quality and deprives all students of their right to a quality
educational environment.
Some activities, such as bringing children to class, typing on the computer
instead of listening to the instructor, chewing gum, sleeping, listening to
headphones, doing homework for other classes, or refusal to carry out
assignments, generally disrupt classroom continually. The instructor may
ask students to stop such activities should they occur during class. For
repetitive disruptions, the teacher may elect to take further action to stop the
behavior., such as ask the student to leave the classroom or in extreme cases
drop the course altogether.
Peer Respect
Students share a classroom with many peers. These peers deserve not only a
quality learning environment but an environment free from fear and intimidation.
Open Labs and the Library
Open Labs and the Library
offer unstructured learning opportunities for students. These facilities offer
both academic and social experiences, but the academic experience is primary. In
order to maximize this experience, students should avoid creating a noisy
environment. In an open lab, students engaged in recreational computer use
should be willing to surrender their spaces to students completing required
class work. Students sending email should employ the came courtesy required by
face-to-face communications, including abstaining from using offensive language
or making personal attacks.
Electronic Devices
Using cell phones or Bluetooth technology in class is not allowed (either to make or receive calls, or to text message or whatever) unless you have an emergency and alert the teacher before class begins. Also, any audio devices, with headphones or not, are not allowed in class unless specified by the instructor. The use of notebook computers is also not allowed unless the instructor specifically consents to this, and then the computer needs to be used for academic purposes only.
STUDENT CODE OF CONDUCT
Generally, College punitive action shall be limited to conduct which adversely affects the College community's pursuit of its educational objectives or behavior that disrupts the teaching/learning process. The following misconduct is subject to disciplinary action:
• Possession or use of alcoholic beverages on college property or at any function sponsored or supervised by the College, except by state permit, is a violation of the Student Code of Conduct. State Law forbids providing alcohol to persons under 21 years of age.
• Assault, battery, or physical abuse of a student or college personnel. Physical and/or psychological abuse or threat of such abuse toward any person on college premises or at college activities. Sexual harassment, sexual assault, and rape will be dealt with on criminal charges through the civil court system for disciplinary action and judicial board review.
• Participating in or inciting a riot or an unauthorized or disorderly assembly.
• All forms of sexual harassment or racial discrimination other than such forms as constitute protected speech.
• Possessing on College property or at any College activity any dangerous chemical, explosive element, or component parts thereof, not used for lawful College studies.
• Unlawful possession, use, sale, or distribution of any type of controlled drug or substance.
• Seizing, holding, commandeering, or damaging any property or facility of the College or a threat to do so, or refusing to depart from any property or facility of the College upon direction by College officials or other persons authorized within the regulations of the College.
• Disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other College activities.
• All forms of dishonesty, cheating, plagiarism, knowingly furnishing false information to the College, forgery, and alteration or the use of altered College documents.
• Persistent or gross acts of willful disobedience or defiance toward College personnel.
• Failure to identify oneself on College property or at a College event when asked to do so by College personnel acting in the performance of his or her duties.
• Lewd, indecent, or obscene conduct.
• Possessing a rifle, shot gun, pistol, revolver, or other firearm weapon on College property without authorization of the President of the College.
• Gambling, holding a raffle, or lottery on the campus or at any College function.
• Littering, defacing, destroying, or damaging property of the College or property under its jurisdiction or removing or using such property without authorization.
• Computer and lab abuse in violation of College policy.
• The use of personal electronic devices in classrooms, including but not limited to cell phones, MP3 players, gaming devices, radios, CD players, computer laptops with sound, etc..
• Failure to maintain reasonable hygiene.
• Sleeping in class.
• Animals are not allowed on campus except in the case of seeing-eye dogs or as part of class presentations.
• Use of the College mail by students is not allowed.
• Illegal acts, such as copyright violation, fraud, forgery, pornography, etc.
In cases where there is definite and imminent risk of physical harm or fear for safety, the student will be reported to Campus Police and the Vice President of Student Development Services. At off-campus locations, students should call the local law enforcement agency and notify the site coordinator for the College, who should contact College administration. top
Penalties for Misconduct
The following sanctions may be imposed for misconduct.
1. Admonition: An oral or written statement to a student that he or she is violating or has violated College rules and may be subject to more severe disciplinary action unless the violation ceases, or is not repeated. An admonition is an immediate action which may be administered by the Associate Vice President of Student Development Services without further review.
2. Disciplinary Probation: A contract governing student behavior is required stating conditions of probation. Exclusion from participation in the extracurricular activities of the College, including the holding of a student office, for a period of time not to exceed one school year.
3. Restitution: Required reimbursement for damage to or misappropriation of property.
4. Suspension: Exclusion from attending the College as a student for a definite period of time not to exceed one year.
5. Dismissal: Termination of student status for an indefinite period. The conditions of re-admission, if any, will be stated in the offer of dismissal.
6. Interim Suspension: If in the opinion of the President, the presence of a student poses a serious threat of harm to person or property, the President may immediately suspend the student.
The Associate Vice President of Student Development Services is responsible for disciplinary procedures. All cases involving disciplinary probation, restitution, suspension or dismissal of students may be referred by the Vice President to the committee of review or other appropriate board, unless the student has waived his right to a hearing. top
GRIEVANCE PROCEDURE FOR STUDENTS
Students are encouraged to maintain open, direct contact with faculty, counselors, and others who work with them in achieving educational goals. Concerns or questions are best resolved by direct, positive contact with the individual(s) concerned. The student must discuss his or her concern directly with the other party; however, if the student remains dissatisfied with the results of the discussion, the following procedure should be followed:
1. The student will meet with the Associate Vice President of Student Development Services in an attempt to reach resolution of the issue.
2. The student will meet with the other party's immediate supervisor in a personal conference. If satisfactory resolution of the concern does not result from the conference, the student may file a written grievance within ten (10) days with the immediate supervisor.
3. Copies of the grievance will be provided to all parties of the grievance and to the appropriate vice president. The student will be scheduled to meet with the other parties to the grievance. If the grievance is not resolved within ten (10) days, the other parties may file a written statement with distribution as above.
4. An unresolved grievance will be referred by the Associate Vice President of Student Development Services, together with all supporting statements and the aggrieved student's written request, to the College Judicial Board.
5. The College Judicial Board shall hold a hearing within thirty (30) days after the Associate Vice President's referral for hearing. Judicial Board hearings will be conducted as specified in the Judicial Board bylaws.
6. In reaching its decision, the Judicial Board shall consider only the evidence presented at the hearing and such oral or written arguments as the Judicial Board may consider relevant. The Board shall make recommendations and submit such to the President who shall take action on the recommendation as he deems appropriate.
7. The decision of the President is final.
The Student Grievance Procedure is designed to provide students a due process voice when they believe college policy has compromised. Grievable issues must be related to interpretation or application of college policy. Personal opinions, matters of taste or preference, and circumstances covered by external rules, laws, or guidelines are not typically grievable under the Student Grievance Procedure.
Additional information about the "Grievance Procedure for Students" may be obtained from the Office of the Associate Vice President of Student Development Services.
JUDICIAL BOARD
The College Judicial Board is comprised of five (5) students and four (4) faculty members and provides for due process review of student grievances and appeals of decisions regarding disciplinary matters. The Judicial Board also supervises student elections. top
CAMPUS CRIME POLICY Website
Southwest Virginia Community College complies with state and federal regulations and fully cooperates with civil authorities in assuring that the campus is a safe place to learn and work. Annually, a report on campus security and completion rates is made available to all current students and employees. Paper copies of the report are available from the Associate Vice President of Student Development Services.
EMERGENCY CONTACTS
Emergency contacts can be made by calling Campus Police at ext. 221 in the Maintenance Building or the Vice President of Student Development Services at ext. 286 and 287 in Tazewell Hall, Room 104. You may also dial 4357 (HELP) which provides direct radio contact with a campus Police officer. HELP phones are located at the outside entrances to Buchanan Hall, Tazewell Hall, Davis Hall, Dickenson Hall, Russell Hall, and the King Community Center. Additional HELP phones are located at the Physical Plant and at Pavilion #4 near the football field.
Personal emergencies regarding counseling or referral, other than immediate police action, should be directed to the Office of the Associate Vice President of Student Development Services.
STUDENT DRESS CODE
Student dress will be a matter of individual taste, except for restrictions as needed for safety, physical fitness classes, and laboratory settings. Students should show respect and awareness for what others may find lewd, profane, or obscene.
NAME AND/OR ADDRESS CHANGE
Report name and/or address changes to the Office of Admissions and Records in order to receive correspondence from the College.
ALCOHOL AND DRUG POLICY
The College accepts responsibility for creating a responsible environment for its student body in reference to drugs and alcohol on campus. The College has the right to notify parents of students who are under age 21 when alcohol or drug policies are violated. The policy on substance abuse has these basic premises:
1. All federal, state, and local statutes and laws in reference to the use of legal and illegal substances in public areas will be enforced in their entirety.
2. A Substance Abuse Awareness program will be offered on campus so that students may fully understand the dangers of substance abuse.
3. An ongoing network with local mental health agencies is in place so that students in need of assistance may be assured of prompt referral. top
FIRE
In case of fire, an alarm will sound. If this happens, leave the building in an orderly manner by the diagrams posted in classrooms and labs. Exit signs are posted in the halls.
MEDICAL
Dial HELP (4357) or ext. 221 for assistance. First-aid kits are available in all labs and shops, the Business Office, and the Office of the Associate Vice President of Student Development Services.
STUDENTS WITH DISABILITIES
The College works with students with disabilities to assist them in meeting their educational goals, either at SWCC or through referral to other agencies. On request, the College will provide reasonable accommodations to students with disabilities as long as may be necessary to provide equal access. Project ACCESS, located in Russell Hall, R-133, will receive requests for student accommodation under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA). The Project Director will verify that the student is a person with a disability as defined by law from documentation provided by the student, and will render a decision as to whether the accommodations will be recommended to the faculty member for implementation.
All students with disabilities are encouraged to identify themselves and provide documentation to the Vice President of Student Development Services, whether or not they have immediate need for accommodation. With respect to student privacy, information regarding the student's disability will be held confidentially and only shared on a need-to-know basis with appropriate college personnel. The Vice President will refer the student to the specified Student Development Services/ADA professional for individual assistance.
1. It is the responsibility of the student with a disability to contact the Project Access Director and request services. Requests for accommodations/consideration should be made three to six weeks prior to the date service is to begin.
2. Students must provide documentation of the disability for which they seek accommodation. The documentation should be current (usually within the last three years) and from a qualified professional in the field.
3. It is the responsibility of the student to notify the faculty member(s) of approved accommodations needed for each class.
4. Where course substitutions or curriculum changes are requested as accommodations by students with disabilities, the approval of the appropriate division dean will be sought by the Vice President of Student Development Services.
5. Students with a complaint should file it in writing the Associate Vice President of Student Development Services. A description of the alleged violation and the name and address of the person filing the complaint should be included. Persons should file within the semester the alleged violation occurred. Should the complaint be about the decisions or actions of the Associate Vice President of Student Development Services, the complaint should be filed with the Associate Vice President of Instruction.
6. Students with disabilities will be expected to abide by the same College rules, policies, and due process procedures that apply to all other students.
The College maintains compliance with both ADA and the Rehabilitation Act of 1973.
General services provided to students with disabilities include priority registration, academic referral services, and general information related to the disability. Individuals needing additional information can contact the Project ACCESS Director at 964-7314, the Associate Vice President of Student Development Services at 964-7286, the Director of Admissions and Counseling at 964-7300, or Student Support Services counselors at 964-7231, 964-7232 or 964-7399.
The TTY telephone number is 276.964.7235 and is located in the Project Access area in Russell Hall, Room 135. top
INCLEMENT WEATHER POLICY Website
Decisions concerning late opening or closing of the College due to inclement weather will be made early each day. Students, faculty, and staff are urged to listen to local radio and/or television stations for information concerning late schedule or closing. In addition, the college telephone number, the toll-free telephone number, and the college website will have information regarding late schedule or college closing. Persons should not be influenced by announcements concerning the public school system since the College is not a part of that system. If the College is to be closed, the announcement will state that fact. A complete list of radio and television stations scheduled to make announcements is available from the Office of Admissions and Records.
NON-LOITERING POLICY
Non-students who wish to visit the campus are welcome. Repeated visits without a specific purpose will be discouraged. Prospective students coming to campus for the first time should report to the Office of Admissions and Records for information and assistance. Other individuals should register with Campus Police unless they are going directly to the College's library or have a specific appointment.
LIBRARY — Damage and Fines Website
Students who damage or lose school property (laboratory or shop equipment, supplies, library materials, audio visual equipment, etc.) are expected to pay for such losses. Students are also expected to pay fines for overdue books.
Lost Books
A lost book should be reported immediately since fines are charged up to the time the loss is reported. Lost books are billed at the current replacement value.
Unpaid Fines and Bills
The Office of Admissions and Records is provided the names of students who owe money to the College at the end of each semester. Students owing fines at the end of the semester will not receive grades and will not be permitted to register in any succeeding term until all financial obligations are met. Grade transcripts will not be released until all financial obligations are paid.
STUDENT INSURANCE
The College does not offer a health insurance plan. The College encourages student insurance and has information on student accident insurance plans used by many students as well as a list of providers. Students who are enrolled in certain programs, classes, or clubs will be required to show proof of insurance for injury and accident coverage. Industrial/vocational students, health technologies students, club sports athletes, and students in high-risk activities are examples of those who will need such insurance. Application forms may be obtained from the Office of Student Development Services in Tazewell Hall, Room 104. top
LOCKERS
Student lockers are provided as a convenience to students on a limited basis. Lockers are of two types, combination lockers and padlock lockers, and are available to provide students a secure storage unit while at SWCC. Only current students or community center club users may maintain a locker. Misuse of college lockers can result in sanctions against the student, including suspension or expulsion.
Policy and Procedure
1. Lockers are available on a first come, first served basis at no charge.
2. Each building with lockers has a contact location where students can reserve lockers as listed:
• Buchanan Hall Student Support Services Office (B-152)
• King Community Center Student Activities Office (C-111)
• Davis Hall Engineering Division Office (DA-226)
• Russell Hall Russell Hall (R-102)
• No lockers available in Dickenson Hall or Tazewell Hall
3. Once a student selects an available locker, he/she must report the locker number to the designated contact location in the building. A student will receive a lock combination; if the locker does not have a built-in lock, the student is responsible for providing a lock. Locks are available from the College Bookstore.
4. A student may keep the locker for the academic year, provided he/she remains enrolled.
5. Instructions for occupying and maintaining the locker will be posted inside each locker.
6. Students are to vacate the locker if they are not returning the following semester. Students who withdraw during the semester must vacate the locker and notify the appropriate office contact location. Notices will be posted each semester regarding college locker policy and procedures.
7. At the end of the academic year (May), all lockers are to be vacated, except for those of King Community Center users. Notices will be posted two (2) weeks prior to the end of the academic year. If lockers are not vacated, locks will be removed and contents will be discarded. (Students who are enrolled for the summer term may retain the locker by notifying the appropriate contact person for the locker location.)
MILITARY DUTY
Students who are called up for military assignment will receive a withdrawal ('W') or an extended Incomplete ("I") grade if they have not completed sufficient work to be awarded a grade. Upon return from active duty, students will be permitted to resume work or start over again without additional costs.
TOBACCO-FREE WORK PLACE POLICY
The College prohibits the use of tobacco (smoking, chewing, dipping) in all College owned or leased buildings and vehicles. Notices to this effect are posted in all buildings. Employees may use tobacco outside the buildings and proper disposal of used tobacco products is required. Notification of the Tobacco-Free Work Place Policy can be found in the SWCC Faculty Handbook, SWCC Classified Staff Handbook, the Personnel Office, and the Office of Student Development Services.
TELEPHONE USAGE
The telephones in the College are only for use by faculty and staff for official College business. Public telephones for personal calls are located in the hallways and/or entrance of each building on campus.
Incoming emergency telephone calls are received by the Office of Student Development Services. Students will be notified of emergency calls as quickly as possible. top
VETERANS INFORMATION
The College has been approved by the Department of Veterans Affairs for payment of veteran benefits. Any veteran eligible for educational benefits under the various public laws may receive these benefits at the College. Training time for degree programs is computed as follows:
12 or more semester hours Full-time benefits
9 to 11 semester hours Three-quarter time benefits
6 to 8 semester hours One-half time benefits
Information and assistance regarding veterans’ benefits may be obtained from the Office of Veterans Affairs in Tazewell Hall, Room 104. Veterans will be required to furnish documents such as discharge records, family status legal records (divorce, marriage, birth, and health certificates) or other Veterans Administration (VA) eligibility forms to be certified for VA educational benefits. Some forms must be acquired through the VA, but the Veterans Affairs Certifying Official of the College has many of the necessary forms.
College policy concerning veteran certification is: Veterans will be certified only for courses which apply directly to the educational objective (certificate, diploma, or degree); acceptable elective courses must meet the division chairperson's approval; students cannot be certified for courses not in the curriculum. The Veterans Affairs Certifying Official will verify that each veteran is only certified for approved courses each semester.
Developmental classes must precede required courses (e. g., ENG 01 before ENG 101 or ENG 111; MTH 03 before MTH 115, etc.). Developmental courses may be repeated one time.
Absences
Veterans who are eligible for the Montgomery GI Bill, Chapter 30 must verify their attendance on the last calendar day of each month. Verification may be submitted on-line at https://www.gibill.va.gov/wave/default.cfm or by calling 1.877.823.2378 and following the instructions. Excessive absences may jeopardize continued receipt of VA benefits.
Repeating Courses
A veteran who earns a grade of "F" can repeat that course one time under veterans benefits if the course is a necessary prerequisite or a course required for graduation.
Change of Program
Veterans are permitted one change of program while obtaining a degree. All changes of program must be processed through the Veterans Affairs Certifying Official of the College. The VA may approve additional changes if the program is suitable to the veterans interests. When a veteran enrolls in a new program, if the last program was successfully completed, there will not be a charge for a change of program.
Veterans Responsibility
It is the veteran's responsibility to notify the Veterans Affairs Certifying Official of any changes which might affect the enrollment status, e. g., changes in course load, drop/add, withdrawal, termination, re-enrollment, changes in dependent status, address, etc.
BOOKSTORE Website top
The College’s Bookstore (under contract with Barnes and Noble Bookstores, Inc.) is located in Buchanan Hall adjacent to the Student Lounge. It is open from 7:45 a. m. to 4:30 p.m. Monday through Friday and sells required textbooks, supplies, and SWCC insignia clothing. Extended hours are kept during rush periods.
Students are encouraged to attend classes prior to purchasing books to avoid unnecessary returns. A schedule with course number and course name helps to simplify finding the correct text. The bookstore will accept checks (with the student's social security number and driver's license number) for the amount of purchase only. MasterCard, VISA, American Express cards and financial aid are accepted, also. Returns must be made within ten (10) days from the first day of class and be accompanied by a receipt. Do not write in textbooks in the event they may have to be returned.
The Bookstore has an extensive book buy-back program to buy and sell used textbooks. The Bookstore will buy back (based on demand) textbooks for the current wholesale value during exam week in May and December.
STUDENT ADVOCATE
The Vice President of Student Development Services is the chief student advocate for student-related concerns or problems. The Vice President of Instruction has primary responsibility for instructional matters; this is the person to see regarding classroom or teaching/learning issues. The Vice President of Administrative Services is responsible for the physical plant and administrative procedures of the College. The Vice President of Institutional Advancement is responsible for oversight of grant development, public relations and marketing programs and services, alumni affairs, and the Educational Foundation.
TRANSCRIPTS
Transcript requests must be made in writing and forwarded to the Office of Admissions and Records. The student's signature and social security number must be included on the request. Telephone requests for transcripts cannot be accepted. Normal processing time for transcript requests is five (5) working days, except at peak registration and grade-recording periods. There is no charge for a transcript, but the student's transcript will not be released until all financial obligations to the College are met.
Obligations — Hold on Student Records
Obligations to the College usually prevent a student from registering for courses, receiving their degree, diploma, or certificate (if graduating), and/or receiving a copy of grades or transcripts (VCCS Policy Manual, Sec. 4.3.2.2.). Notices are sent to the Admissions Office from the Business Office, Library, Campus Police, Financial Aid Office, and other areas where students may owe a debt or hold College materials or property. The Business Office currently enters the appropriate obligation code for students obtaining short-term loans, returned checks, and other student debt to the College. Student loan co-signers and recipients are not obligated until the loan is due.
Letters of notification of obligation are sent to the students from the office of origin. Outstanding application materials such as high school and/or college transcript, placement scores, etc., are also entered on the obligation screen; however, students are permitted to register with a reminder to have the outstanding materials forwarded to the Admissions Office as soon as possible, prior to the next scheduled registration. Student debts to clubs are not treated as obligations to the College. top
Follow-up
The personnel in the office of origin shall be responsible for a follow-up contact with the student (or co-signer) if the obligation is still owed one month after the initial notification to the student concerning the obligation. Co-signers for short-term loans are also considered to be obligated to the College when the debt is due, until such time when the debt is paid. Correspondence concerning any follow-up contact should be forwarded to the appropriate office, i. e., the Admissions or Business Office, for inclusion with the Notice of Obligation.
Set-Off Debt Collection
The Business Office forwards a listing of persons with obligations to the College to the State Tax System Office for collection through the STARS System set-off debt collection process which captures any tax refunds or lottery winnings for persons who owe debts to state institutions.
DIRECT TRANSFER AGREEMENTS* - specific institutions Website
Alice Lloyd College (KY)
Bluefield College (VA)
Bluefield State College (WV)
Concord University (WV)
Emory & Henry College (VA)
King College (TN)
Lincoln Memorial University (TN)
Montreat Anderson College (NC)
Old Dominion University (VA)
UVA-Wise (VA)
Virginia Intermont College (VA)
Virginia Union University (VA)
DIRECT TRANSFER AGREEMENTS* - specific majors
East Tennessee State University (TN) – Business Administration
Eastern Kentucky University (KY) – Administration of Justice
Radford University (VA) – Nursing
University of Appalachia School of Pharmacy (VA) - Pharmacy
Virginia Intermont College (VA) - Equine Facilities Management
Virginia Intermont College (VA) – Administration of Justice
VPI & SU (VA) – Engineering, Agriculture & Life Sciences
West Virginia Tech (WV) – Electronics Tech
DIRECT TRANSFER AGREEMENTS* - VCCS Agreements
Ferrum College (VA)
James Madison University (VA)
Longwood University (VA)
Norfolk State University ((VA)
Regis University (VA)
St. Paul’s College (VA)
Sweet Briar College (VA)
University of Phoenix (AZ)
University of Mary Washington (VA)
University of Virginia (VA)
Virginia Commonwealth University (VA)
Virginia State University (VA)
Virginia Union (VA)
*DTA students completing a SWCC transfer degree should have junior standing at the senior institution. top